Please print and sign the agreement and return to the mailing address or email on the agreement. If you would like an agreement as a PDF, email Bernie for one at berniebarringer@gmail.com
Black Bear Show
Bear Hunting Promotions, LLC
2026 Vendor Agreement
Terms and Conditions
1. Setup/ Break Down: All Exhibitors must be set up and ready to sell by 11:30 am the day of the Show. Exhibitors may begin setting up at 7:00 am the day of the show. Breakdown can start no sooner than 5:00 pm on the last day of the show and must be completed by 8:00 pm. No vendor is to close before the official closing time. Sellers are responsible for their selling spaces. *Before leaving, be sure your area is clean and trash-free. Show hours are Friday Noon-7pm, Saturday 9am-7pm, Sunday 10am-5pm.
2. Staffing: Exhibitor tables/ booths must be manned at all times and intact until show
closes. Bear Hunting Promotions, LLC is not responsible for merchandise or display materials.
3. Exhibitor Responsibility: Exhibitor will be fully responsible for any loss or damage to his or her property by theft, fire or casualty. Bear Hunting Promotions, LLC expressly disclaims any responsibility for same. Exhibitors shall be responsible for any damage which may be incurred to the facilities as a result of or in connection with its operation. Each exhibitor is responsible for the conduct of his/her employees and/or representatives and activities must not detract from the image or welfare of the event.
4. Exhibitor Spaces: Exhibitor spaces will be assigned. Placement, flow and competition will be taken into consideration to provide the best experience for event attendees. If you have special space needs, please include your request with your application and we will make every effort to accommodate you. Spaces are reserved on a first-come, first-served basis. Vendors must ensure that none of their display equipment extends beyond the space they have booked; this includes any rails, stands or additional equipment.
5. One Business per table: Only one (1) business per table; space may not be sublet or shared without prior approval of an authorized staff of Bear Hunting Promotions, LLC administration.
6. Acceptance: Bear Hunting Promotions, LLC reserves the right to decline any application for
space if it deems such action to be in the best interest of the Black Bear Show.
7. Payment: The full payment is a non-refundable registration fee for the selected space and is due with the submission of this agreement.
8. Electricity: Electricity will be available but may be up to 50 feet away from some booths, so bring an extension cord. No electrical cords may be placed in areas where the attendees may walk. Outlets are NOT guaranteed. Extension cords are not included in the fee and must be provided by the Exhibitor.
9. Music: Music may not be played in booths, unless it is part of a video or display and must be kept low as to not be a distraction to other vendors or attendees. Show director reserves the right to have music and or voice broadcast turned off or volume reduced.
10. Tables & Chairs: Each Exhibitor receives one table and two chairs. You must request them from the event staff. Additional tables and chair rentals are available for a fee.
11. Cancellation of space: Application fees are not refundable. Bear Hunting Promotions, LLC is not liable if weather or other conditions prevent the Exhibitor from attending and fulfilling the contractual obligation as an Exhibitor. No refunds will be made for weather, accident, health or other causes for non-participation.
12. Indemnification: Exhibitor agrees to indemnify and hold harmless Bear Hunting Promotions, LLC and Black Bear Show staff and volunteers from and against any loss, expense, claims, damages, causes of action, negligence, injuries, suits or damages, suits to person or property, including attorney’s fees, arising out of or related to the operation of the Black Bear Show.
Please mail or email to berniebarringer@gmail.com:
Bear Hunting Promotions, LLC 9969 50th Ave Brainerd, MN 56401
I have read the Terms and Conditions, and will adhere to all rules and policies herein.
Printed Name: _______________________________________
Signature: __________________________________________ Date:__________
Booth number(s) preferred: ________________ (Request, but not guaranteed until acceptance by the show director)